Office administrator

Office Administrator
Location: Basel

Monte Rosa Therapeutics is looking for an experienced Office Administrator to join our global high-energy office operations team. This individual will be responsible for Basel office operations as well as providing administrative support for 2 executives located in the Basel office. This individual will manage multiple administrative tasks and will be expected to work with a high degree of autonomy.

The ideal candidate will have at least 3-5 years of administrative experience, proven organizational, administrative and interpersonal skills, as well as experience working with senior executives. Experience within the biotech or pharma industry is preferred but is not a requirement.

Principal Duties and Responsibilities:
Administrative
• Provide proactive administrative assistance, including calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex internal and external executive meetings
• Anticipate the administrative support needs of the executives & the Basel Office
• Assist in the development and organization of support materials for meetings and conferences. (e.g., presentation slides, Excel files, reports, etc.)
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Expense reconciliation and reporting
• Arrange travel schedules and reservations for 2 Basel-based executives and other executives as needed

General Office Operations
• Coordinate/oversee day-to-day office operations
• Point of contact for visiting parties; meeting space inquiries; and answering main office phone
• Main point of contact for building security, including registering guests
• Sign for deliveries, distribute mail, and assist the office with shipping needs
• Handle building maintenance requests
• Maintain vendor relationships and handle office vendor billing management
• Design and implement office policies and procedures
• Analyze and monitor internal processes and suggest/implement procedural and policy changes to improve operational efficiency
• Ensure synergies between the Basel and Boston office administration

Job qualifications:
• Bachelor’s degree preferred or commensurate experience in an administrative role required
• At least 3-5 years of Administrative Assistant experience in a healthcare-related or professional organization preferred
• Collaborative work style; ability to work well in a team environment
• Technology savvy with a strong knowledge of working with Microsoft Office

Interested Candidates may forward a CV and Cover Letter in a single PDF via our online portal https://www.monterosatx.com/careers/

Monte Rosa Therapeutics is a clinical-stage biotechnology company developing highly selective molecular glue degrader (MGD) medicines for patients living with serious diseases in the areas of oncology, autoimmune and inflammatory diseases, and more. MGDs are small-molecule protein degraders that have the potential to treat many diseases that other modalities, including other degraders, cannot. Monte Rosa’s QuEEN™ (Quantitative and Engineered Elimination of Neosubstrates) discovery engine combines AI-guided chemistry, diverse chemical libraries, structural biology, and proteomics to rationally design MGDs with unprecedented selectivity. Monte Rosa has developed the industry’s leading pipeline of MGDs, which spans autoimmune and inflammatory diseases, oncology, and beyond. Monte Rosa has a global license agreement with Novartis to advance VAV1-directed molecular glue degraders and a strategic collaboration with Roche to discover and develop MGDs against targets in cancer and neurological diseases previously considered impossible to drug. For more information, visit www.monterosatx.com.